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[Email] Setup Outlook Anywhere (RPC over HTTP)

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How do I use Outlook Anywhere?

If you are using Microsoft Office Outlook 2003 or Outlook 2007, you can connect to the computer that is running Windows Small Business Server 2008 through the Internet by using the feature called Outlook Anywhere (also known as RPC over HTTP). This means you can remotely access your e-mail account on your server from the Internet when you are working outside your organization's firewall. You do not need security-related hardware or software (such as smart cards or security tokens), and you do not have to establish a virtual private network (VPN) connection to the server.

Comparing Outlook Anywhere and Outlook Web Access

When you use Outlook Anywhere to access your mailbox, you get the full functionality of Outlook 2003 or Outlook 2007. For example, you can work offline, use Microsoft Office Word as your e-mail editor, and easily organize your mailbox.

Note:

  • If you are using Outlook 2007 to access your e-mail messages, Microsoft Exchange Server 2007 and Outlook 2007 should automatically configure all settings after you enter your e-mail address when you are creating your e-mail profile. (Outlook uses e-mail profiles to remember which e-mail accounts you use and where the data for each account is stored).

  • If you are using Outlook 2003 to access your e-mail messages, you should manually configure the Outlook settings by following the step-by-step instructions in this document.

 

To use Outlook via the Internet

Ensure that the following requirements have been met on the client computer:

Verify that the computer is running Microsoft Windows XP Service Pack 1 or later

  • Click Start, right-click My Computer, and then click Properties.
    The version of the operating system and service pack is displayed under System. If you do not see a service pack version,then there is no service pack installed.

Verify that Windows update Q331320 is installed on the computer (not required if you are running Windows XP Service Pack 2 or later)

  1. Click Start, click Control Panel, and then open Add or Remove Programs.
  2. Under Currently installed programs, search for the item Windows XP Hotfix (SP2) Q331320.
  3. If the item is not present, go to the Microsoft Web site (http://go.microsoft.com/fwlink/?LinkId=18651) and follow the instructions to download and install it.

Verify that the computer is running Outlook 2003 or later

  1. Open Outlook.
  2. Click the Help menu, and then click About Microsoft Office Outlook. The version number appears at the top of the box.

Verify that the computer trusts the certificate used by the server

  1. Open Internet Explorer, and then in the address bar type:

    https://exchange.server.com.au/remote

     

  2. If the certificate is trusted, a certificate warning does not appear. In this case, continue with step 1 under Ensure that you have an Outlook profile configured for the server.
  3. If the certificate is not trusted, a warning appears. For detailed information about installing the self-signed certificate on a computer, open your organization's Internal Web site, and then under Announcements, click Install the server's security certificate on your remote computer.

Ensure that you have an Outlook profile configured for the server

  1. Click Start, and then click Control Panel.
    • If you are viewing Control Panel in the default Category view, switch to Classic view, and then double-click Mail.
    • If you are viewing Control Panel in Classic view, double-click Mail.
  2. In the Mail Setup dialog box, click Show Profiles. If your profile appears in the list, select your profile, click Properties, click E-mail Accounts, select View or change existing e-mail accounts, and then click Next. If your profile does not appear, open Outlook and follow the instructions to create a profile before proceeding.
    • If Microsoft Exchange Server does not appear in the list, the existing profile is not associated with a Microsoft Exchange Server e-mail account. Click Cancel, and then click Close. Continue with step 3 to add a profile.
    • If there is an existing Microsoft Exchange Server profile, continue with step 3 under Configure the computer for RPC over HTTP.
  3. Click Add. The New Profile dialog box appears.
  4. In the Profile Name box, type a name for the new profile, and then click OK. The E-mail Accounts dialog box appears.
  5. Under E-mail, select Add a new e-mail account, and then click Next. The Server Type dialog box appears.
  6. Click Microsoft Exchange Server, and then click Next.
  7. Continue with step 4 under Configure the computer for RPC over HTTP.

Configure the computer for RPC over HTTP

  1. Click Start, and then click Control Panel.
    • If you are viewing Control Panel in the default Category view, switch to Classic view, and then double-click Mail.
    • If you are viewing Control Panel in Classic view, double-click Mail.
  2. In the Mail Setup dialog box, click E-mail accounts, click View or change existing e-mail accounts, and then click Next.
  3. In the E-mail accounts dialog box, click Microsoft Exchange Server, and then click Change.
  4. In the Microsoft Exchange Server box, type the local name of the Exchange server:

    exchange.server.local

     

  5. In the User Name box, type the user name that you use to log on to the Remote Web Workplace. Do not click Check Name.

     

  6. In the Exchange Server settings page, click More Settings.
  7. On the Connection tab, under Exchange over the Internet, select Connect to my Exchange mailbox using HTTP, and then click Exchange Proxy Settings. The Exchange Proxy Settings dialog box appears.
  8. Under Use this URL to connect to my proxy server for Exchange, type the following URL:

    exchange.server.com.au

  9. Select Connect using SSL only, and then select Mutually authenticate the session when connecting with SSL.
  10. In the Principal name for proxy server box, type the following text:

    msstd:exchange.server.com.au

  11. Select On slow networks, connect using HTTP first, then connect using TCP/IP.
  12. Under Proxy authentication settings, select Basic Authentication.
  13. Click OK, and then click OK again. Click Next, and then click Finish. Click Close.
  14. In the Mail dialog box, if Always use this profile is selected, choose the newly configured profile.
  15. Open Outlook and type your Windows SBS user name (in the format cowanairuser name) and password. You can now work with your Outlook mailbox.

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